Land Stewardship Grant Project Management & Reporting

Congratulations on the approval of your Land Stewardship Project!

Here are a few things you need to know to manage your HCTF Land Stewardship Grant:

Conditional Grant Agreement

Please note that your project final approval is subject to entering into a Conditional Grant Agreement with HCTF. You have received two copies of a conditional grant agreement and an accompanying checklist. Please read your grant agreement carefully, and complete all requirements on the checklist before returning to HCTF.

HCTF & Province of British Columbia Acknowledgement

The funding for the HCTF Land Stewardship Grant is provided from the proceeds on an endowment provided by the Province of British Columbia. Therefore, HCTF and the Province of British Columbia must be acknowledged in any publicity issued, printed or distributed, including signs, displays, reports, announcements, articles, press releases, or media interviews.

This includes a requirement for including the HCTF and Province of British Columbia logo on all signs funded under the program:

  • HCTF logos are available at the bottom of this page
  • The Province of British Columbia logo can be requested by emailing with the following request: “As a recent funding recipient of the HCTF Land Stewardship Grant, I’m requesting a copy of the ministry logo to acknowledge the financial support of the ministry for our project.”

For text based materials such as reports and brochures, please include the following acknowledgement statement, in addition to the logo: “The (insert Name of Recipient) recognizes the Habitat Conservation Trust Foundation and the Government of British Columbia for making a significant financial contribution to support the (insert Name of Project). Without such support, this project would not have been possible.”

Additional questions regarding logo use should be directed to Shannon West at 250-940-9789 or

Project Change Request

If circumstances have changed and your approved project requires modifications from your original proposal in terms of goals, objectives, activities, or budget allocation, you must submit a written request to HCTF using the general Project Change Request Form Please submit your completed request to Depending on the nature of the request, it will be reviewed by HCTF staff, and if necessary, the Land Stewardship Technical Review Committee.


HCTF Land Stewardship Grant Projects require grant reports to be submitted annually, with the Year 1 Grant Report due March 31, 2018. More information on the payment and reporting schedule is available in Appendix 3 to your Conditional Grant Agreement, a copy of which can be found here. Report forms will be distributed to proponents by email in late 2017.

Eligible Activities

For your information, the list of eligible and ineligible activities is available here.


If you have any questions please contact Christina Waddle, Conservation Specialist, at or 250.940.3011.