Each year, HCTF provides approximately $6 Million dollars in Enhancement and Restoration (E&R) Grants. These grants are provided to projects that:

  • Focus on native freshwater fish, wildlife and their habitats;
  • Have the potential to achieve a significant conservation outcome;
  • Align with our purposes as laid out in the Wildlife Act.

One of HCTF priorities is to support habitat enhancement and restoration, therefore proposals that involve on-the-ground habitat enhancement and/or restoration activities are strongly encouraged.

For Wildlife surcharge funds, our priority is to fund restoration and enhancement projects that yield tangible outcomes for wildlife, fish and their habitats. Therefore any inventory, monitoring or research proposals under consideration would be vetted to ensure they: 1) support pending habitat management decisions, 2) identify or assess the feasibility of new restoration and enhancement opportunities, or 3) evaluate the effectiveness of projects funded by HCTF.

How Much Money Can I Apply For?

There is no upper limit on funding requests but there is a 5-year limit to project funding*. E&R Grant budgets typically range from $10,000 to over $100,000 annually.

Note that projects requesting funds in excess of $100,000 per year will be reviewed with higher scrutiny to ensure the potential conservation benefits justify this level of funding. When reviewing proposals, our Board considers the multi-year implications of investment.

* After 5 years of continued HCTF funding, a proponent can access another cycle of funding by reapplying with the New Phase 5-Year Cycle application form.

Eligibility & Restricted Funding Opportunities

  • Applicant Eligibility

    HCTF E&R grants are available to anyone who has who has a good idea that benefits fish, wildlife and habitat in British Columbia. Proponents can include:

    • Provincial government agencies
    • First Nations
    • Municipal/Regional government
    • NGO (Non-government organizations)
    • Academic Institutions
    • Industry
    • Individuals (consultants who apply should provide credentials to indicate their abilities to complete the proposal)

    HCTF strongly encourages cost-shared proposals, and project leaders should explore the possibility of partnerships with other organizations or agencies (local, provincial or federal).

  • Ineligible Project Activities

    The following activities and types of projects are not eligible for Enhancement and Restoration Grant funding:

    • Non-applied research. (Note that research focused on understanding population baselines and conservation status of species, and/or research that identifies key opportunities for restoration, enhancement, maintenance, or acquisition is eligible for HCTF funding)
    • Training costs for project personnel
    • Law enforcement activities
    • Fish rearing, farming, stocking, or hatchery projects
    • Wildlife rescue or rehabilitation centres
    • Captive breeding and rearing, except for activities or circumstances that will result in clear and positive outcomes for recovery of native species populations
    • Feeding of wildlife species with the exception of activities that are part of population recovery projects
    • Control of native wildlife
    • Salaries for regular Provincial government employees (wages for Auxiliary employees dedicated to the proposed project are eligible)
    • Salmon-only projects that do not also benefit provincially managed fish species or their habitats
    • Marine projects, except for activities that occur in estuary habitat
    • Mapping-only projects. Note that mapping may be a component of a larger, eligible HCTF proposal
    • Development or production of curriculum guidebooks or publication materials for fishing and hunting, tour activities
    • Hosting or organizing conferences (note that presenting/speaking at conferences may be an eligible activity if it is clearly tied to the management of the species/habitat in your project and it is a cost-effective way to share project results)
    • Production or sponsorship of commercial programs
    • Stand-alone interpretative materials, signs and services that are not part of a larger, eligible HCTF project
    • Creation or management of stand-alone electronic databases, websites, or file systems

    Please note that all Enhancement & Restoration Grant proposals have the same eligibility restrictions, deadlines, application requirements, and review criteria, unless specified otherwise.

  • Capital Asset Requests

    In order to maximize the on-the-ground impact of every conservation dollar, HCTF will consider requests for capital assets where they are necessary to complete the project and where the cost per asset does not exceed $3,500. This threshold may be lifted in certain circumstances, such as for immobile assets (e.g. cattleguards, aerators, etc.).

    Please contact HCTF to discuss if you wish to request an asset over $3,500. Note that any asset purchased must only be used for conservation purposes.

  • Restricted Funding

    The Habitat Conservation Trust Foundation receives revenue from a variety of sources. Some of these revenues have restrictions on the types of projects they can support.

    Caribou Habitat Restoration Fund:

    The Caribou Habitat Restoration Fund (CHRF) is managed by the Habitat Conservation Trust Foundation for the purpose of restoring high-value habitat for caribou in BC using functional and ecological restoration methods. The CHRF is made possible by a contribution from the Province of British Columbia to the Habitat Conservation Trust Foundation. There is a separate process to apply for funding for caribou habitat restoration projects: please see

  • Dedicated Accounts

    HCTF manages 2 funds whose revenues are dedicated for E&R grants related to specific species: White Sturgeon, and Wild Sheep (Bighorn and Thinhorn). Proposals for projects focused on these species must meet all HCTF eligibility criteria and follow the same application and review processes.

  • Court Awards

    HCTF may receive money from court awards arising from fish/wildlife/habitat infractions. On occasion, the funding from these awards is restricted to specific locations, species and/or habitats. In these cases, HCTF first looks for a match in our list of currently approved projects. If there is no suitable match, we advertise the awards here prior to the fall intake each year.

    How to Apply for Court Award Funding:

    If you think you may have a project that fits the requirements of one of the listed restricted contributions or court awards, please:

    • Submit an enhancement proposal that meets HCTF’s eligibility criteria through the regular process by the November deadline. Please note the HCTF Court reference # in the project title, and
    • Send a brief email to identifying your project name, proponent name and the restricted court award for which you are applying (use the HCTF Court Reference #).

    Please note that applications for restricted funding are subject to HCTF technical review process along with all other enhancement proposals.

    In some cases – and at the HCTF Board’s discretion – projects may be granted funding from other revenues, if there is not enough restricted funding available to support recommended projects. For clarity, the budget request in your proposal does not need to match the specific restricted funding amount available; if your project requires a smaller or larger amount, please develop your budget table according to the project needs.

    If you have any questions or want to discuss an idea for a project, please contact Biological and Evaluation Services.

2022-23 Available Court Award Funding

Region Amount HCTF Reference # Restriction
6 $ 95,000.00 30502 Fish, wildlife, and habitat initiatives in the Skeena Region, with a preference for restoration work along the Skeena River between Terrace and Prince Rupert
1 $ 8,000.00 16111-1 Sum of $8,000 to be used in its entirety for the Fiddlehead Farm area and that of Powell River, British Columbia for conservation purposes.
3 $ 6,860.00 43225 To be used for elk enhancement in the Kamloops region.
2 $ 2,505.00 2738-1 For a study on the effects of non-lethal bear management

Application Cycle

HCTF operates on a standard fiscal year, running from 1 April – 31 March. For example, a proposal submitted on November 1, 2018 would request funding to support project activities to take place between 1 April, 2019 and 31 March, 2020. Proposals are approved on an annual basis—a multi-year project must apply EACH YEAR for funding for the next year’s activities.

  • HCTF Survey Apply System

    Submission of HCTF Enhancement and Restoration Grant Applications is through the Survey Apply application portal. The application deadline this year is 4:30 PM PST on Friday November 5, 2021.

  • Annual Timeline for HCTF Projects

    HCTF operates on a standard fiscal year, running from 1 April – 31 March. For example, a proposal submitted on November 1, 2018 would request funding to support project activities to take place between 1 April, 2019 and 31 March, 2020. Proposals are approved on an annual basis—a multi-year project must apply EACH YEAR for funding for the next year’s activities.


    HCTF Online Application Submission

    Submission of HCTF Enhancement and Restoration Grant Applications is through the HCTF Online application portal. HCTF Online typically opens in early to mid-September, but Application worksheets are available earlier for use drafting your proposal.

    November & December

    Review Stage 1: Primary Reviewer Submission

    Applications for NEW projects are first sent to a Primary Reviewer, typically a subject expert, who assesses the project on areas such as its proposed objectives, methodology, and cost/benefits.

    January & February

    Review Stage 2: Technical Review Committee Evaluation

    All Applications (i.e., seed, new, and continuing proposals) are then evaluated on technical merits by a committee of experts, composed of both government and non-government biologists. Our technical committees are divided broadly into Fisheries, Wildlife, Stewardship, Wild Sheep, and White Sturgeon subject areas. The technical reviewers meet to discuss, score, rank, and make a funding recommendation for each proposal based on their technical evaluation and the Primary Review.

    Early to Mid-March

    Review Stage 3: Board

    The HCTF Board of Directors meets in early March to make final funding decisions. The comments and recommendations from the previous stages are taken into account by the Board. Funding decisions are final. For those proposals that are not approved, applicants will receive communication from HCTF explaining the reasons for the decision. Often this feedback can be used to improve the proposal for potential re-submission in future years.

    End of March

    Approved Projects

    A Preliminary Approved Projects List is posted on the HCTF website in mid-March. Official notifications are emailed to individual proponents before the end of the month.


    Conditional Grant Agreement

    Once you have been notified that your proposal has been approved for funding, HCTF will mail you a Conditional Grant Agreement which must be signed and returned to HCTF in order to receive your first installment cheque.

    April 1 – March 31

    Project Activities are Completed

    Proposed project activities can begin on 1 April of the year in which they are approved. If a proposal is approved subject to a funding condition, that funding condition must be met prior to commencing any work.

    Note that HCTF funds multi-year projects one year at a time. To apply for multi-year funding, you must submit a continuing application each year of the project using the appropriate form.

    April 15 the following year

    Reporting Obligations

    Each fiscal year’s project activities must be complete by March 31. Grant Reports are due annually on April 15th.

Conditional Grant Agreement

  • What is a Conditional Grant Agreement?

    The Habitat Conservation Trust Foundation uses conditional grant agreements to transfer monies to a proponent for an approved HCTF project. Unlike unconditional grants (which can be used for any purpose the recipient sees fit), a conditional grant is for a specific purpose and may not be used for any other project.

    The conditional grant agreement is like a contract in that it is signed by both parties and contains specific conditions for spending the approved budget. The underlying basis for the agreement is the proposal submitted by the proponent and approved by HCTF, although HCTF may include additional conditions to the proposal before approving it.

    While each conditional grant agreement pertains to the individual project, there are some terms and conditions common to all HCTF conditional grant agreements. Some of these include:

    • The term of the agreement – April 1st to March 31st unless otherwise specified in the agreement.
    • Reporting requirements are linked to payment process.
    • All project communications materials must recognize funding support from HCTF.
    • Projects must acquire and maintain appropriate insurance and provide HCTF with insurance certification where required.
    • Project leaders are required to obtain written pre-approval from HCTF for any equipment or asset purchases required for the project that cost $1,000 or greater that were not stated in the approved proposal.

    You can view an HCTF Conditional Grant Agreement – please note that this is a general template and specific terms may vary depending on the project.

  • Conditional Grant Agreements

    Please note that your project final approval is subject to you (or you organization) entering into a Conditional Grant Agreement with HCTF. In the weeks following the receipt of your preliminary approval letter, you will be mailed two copies of a conditional grant agreement and an accompanying checklist. Please read your grant agreement carefully, and complete all requirements on the checklist before returning to HCTF. Questions? Please contact our Financial Officer.

  • Insurance

    All non-government project leaders will need to provide HCTF with a Certificate of Insurance for General Liability (CGL) indicating that HCTF has been added as an additional insured (see section 9 of the sample Conditional Grant Agreement above for details). Your insurer can assist in completing this certificate. It is your responsibility to ensure that your organization is carrying the correct insurance to deliver the project and to budget for your insurance costs accordingly in your proposal.

    Important Note: For projects that require more than one year to complete (i.e. multi-year projects), a new conditional grant agreement is required for each year of the project and it is tied to the approved proposal for that year.

Thank you to everyone who submitted an Enhancement and Restoration grant application by the November 5th deadline. These applications are now being reviewed and applicants will be notified about whether or not they have been approved for funding in March 2022. Your next opportunity to apply for this grant will be fall 2022.

Enhancement and Restoration proposals should focus on the conservation and management of fish, wildlife and their habitats. If your proposal involves engaging people to increase their knowledge, awareness, and understanding of fish, wildlife and their habitats, you should submit a Stewardship proposal and visit our Stewardship Apply page.

Note to White Sturgeon Applicants

In the lower Fraser River, many years of intensive tagging projects have gathered standard life-history data to model population structure and estimate annual mortality and recruitment rates. As the foundational science work in the lower Fraser is nearing completion in the coming years, the HCTF Board supports a move to see NEW Sturgeon proposals that aim to achieve: 1) population assessments in the mid and upper Fraser River; 2) juvenile habitat use, threats, and mixing between populations in the Fraser River and 3) habitat focused projects in the lower Fraser River that will address habitat requirements, habitat protection and habitat restoration initiatives. Important note: Existing Sturgeon projects that are already approved for multiple years of funding will continue to be funded, contingent on satisfactory progress.

NEW! HCTF Priorities for Fraser River Sturgeon (2021-2026)

E&R Guidelines and Application Forms

Guidance for Applicants 2022-23

  • E&R Application Worksheets

    Before beginning your application on the Apply system, we strongly recommend that you complete your application using the Word worksheets.

    Three different Word Worksheets are available, depending on the type of proposal you will submit:

      1. New proposals (first-time proposals or proposals in which a new 5-year phase is starting)
      2. Continuing proposals (proposals that have received previous HCTF funding and are in Year 2, 3, 4, 5)
      3. Seed proposals (small grants up to $5000 maximum to conduct preliminary work to develop a full proposal in future)

    Note that HCTF funds multi-year projects one year at a time – you must submit a continuing application each year of the project.

    Once you have completed your application in the Word Worksheet, you can copy and paste the information into the Survey Apply online system.

    New Projects (Year 1)

    • This project has not been funded by HCTF before;
    • If this project is related to one previously funded HCTF, the objectives and/or activities have changed substantially from those originally approved;
    • It was not approved for funding in a previous year but has been revised to address the Technical Review Committee’s and/or the Board’s concerns.
      • If you are re-applying for HCTF funding for a project that was not approved in the past, please use the New Project form.
      • If changes have been made to the project scope or technical approach of a Continuing Multi-year Project, a New Project application form must be submitted.
      • Continuing projects that were approved for “One Year Only” must apply using the ‘New Project’ form.

    Note: Please make sure to complete the Multi-Year Budget table to show your planned funding requests for future years; estimated amounts are acceptable.

    New Project Worksheet

    Continuing Projects (Year 2 – Year 5)

    • This is a multi-year project;
    • This project is in its second or subsequent year of HCTF funding based on the number of years approved in the Year 1 proposal;
    • This project develops on a previously funded project; the objectives are essentially the same as originally approved, although some aspect (e.g. location, site, species, timing) may be altered slightly.
      • Continuing projects must provide a summary of progress-to-date for the previous years’ work, and explain how the current year’s work will contribute to the overall project objectives.
      • If changes have been made to the project scope or technical approach of a Continuing Project, then a ‘New Project’ application form must be submitted.
      • Proponents should not self-extend. For example, if a 3-year Multi-year proposal is approved, the Year 3 proposal must be the final year. If funding for a 4th and 5th year is desired, the Year 4 request must be submitted as a New proposal as Year 1 of 2.
      • Continuing projects that were approved for “One Year Only” must apply using the ‘New Project’ form.
    • If significant changes are planned to the Objectives and Activities, it’s best to submit as a New proposal.

    Note: HCTF funds multi-year projects one year at a time – you must submit a continuing application for each year of the project.

    Continuing Project Worksheet

    New Phase (New 5-Year Cycle)

    • HCTF administers Continuing projects in 5-year cycles. Projects with a lifespan longer than 5 years must be identified and approved by HCTF at the initiation of the new 5-year cycle project.
    • Once a longer-term continuing project has completed 5 years, the applicant must submit a New Phase proposal for Year 1 and use the same project name and number. HCTF will re-evaluate the project’s goals and objectives considering HCTF’s other funding priorities
    • If the New Phase proposal is approved for multi-year funding, subsequent Years (Year 2, 3, 4, 5) are submitted as Continuing proposals.
    • This type of proposal should explain exactly what has been accomplished over the past 5 years and provide a detailed work plan for the next 5-year cycle.

    Note: For New Phase proposals, it is important to include a detailed summary of your results achieved in the previous 5-year cycle in the “Progress to Date” section of the application form (Reviewers do not have access to your previous years’ grant reports).

    New Phase Worksheet(New 5-year Cycle)

    HCTF Budget Table Template

    For all proposal applications except for seed, use the Excel spreadsheet to develop your budget. You will also upload this same spreadsheet to the online Survey Apply system.

    HCTF Budget Table 2022-23

    Budget Instructions

    For more details on completing your budget table please refer to the instruction document below.

    HCTF Budget Instructions

    Important Note: Your budget should contain enough detail for reviewers to determine if it is cost effective. Be sure to explain any differences from previous years—if your budget or activities are different from those you predicted, or if you want to alter the length of your project, provide a rationale for these changes.

    Check carefully that you have:

    • placed proposed expenditures in the correct sections;
    • included your full project budget, not just the portions that you are asking HCTF to fund;
    • included only the detailed costs for the coming year;
    • filled in the Multi-Year Budget table and Capital Items table, if relevant;
    • explained any administration fees; and,
    • captured any anticipated partner contributions.

    Seed Projects

    • Seed grants are for proponents who have an idea for a new enhancement and restoration project but need to do some planning and preliminary work to develop their idea before submitting a full new proposal.
    • Proponents may apply for seed funding of up to $5,000 to help fill information gaps, explore project feasibility, identify project partners, and prepare technical information. Note that this funding is not for a small, stand-alone project; the seed grant activities are meant to culminate in development of a full HCTF proposal (submitted within two years).
    Seed Project Worksheet SEED Budget Table 2022-23

  • Example Tables - Objectives and Activities

    Following are links to two example tables for the objectives and activities section of the proposal.

How to Apply

Submission of Enhancement and Restoration Grant Applications is through the HCTF Survey Apply system. Please note that all applications must be submitted using Survey Apply. HCTF cannot accept applications by email.

Note: All proposal groups/categories (i.e., Fisheries, Wildlife, Stewardship, Wild Sheep, White Sturgeon) are submitted through the Survey Apply program “Enhancement & Restoration and Stewardship Grants” (ERS). The application form contains a drop-down question so applicants can select their proposal group. All Seed proposals are submitted through the Survey Apply program “Seed Grants (ERS/Stewardship only).

Survey Apply Application System

Apply Online

Frequently Asked Questions (FAQ)

FAQ Page

E&R Application Checklist

To ensure you submit a good proposal, make sure to:

  • Explain how your project matches HCTF goals
  • Include details: What, Where, How, When, Why
  • Make a clear link between how your project outcomes will lead to improved management of fish and/or wildlife, or habitat
  • Include enough detail in the proposal form, do not rely on attachments
  • Complete all sections in the form
  • Proofread your proposal for clarity, typos and good grammar

If you have questions about your project’s eligibility, your proposal, what our reviewers are looking for, or any other details of application and grant management, contact us to ask!

How are Grant Applications Reviewed?

Each proposal goes through a multi-level, objective, technical review process prior to final Board decisions. These three main stages of review, as outlined on the E&R Grant Cycle webpage include an assessment by a primary reviewer, and a review by a technical committee, prior to being sent to the Board for final funding decisions.

  • What do our primary reviewers look for?

    • Does the proposal define the management or conservation issue well?
    • Is the need for this project clearly supported?
    • Are the project objectives clearly explained and linked to the issue statement?
    • Are the objectives realistic and attainable?
    • How well are the activities and methods explained?
    • Is the timeline realistic?
    • Does the proposal provide a plan or strategy to evaluate success?
    • How well are the measures of success explained?
    • How well does the proposal describe larger ecosystem benefits and implications to fish and wildlife populations?
    • Are the potential positive and negative impacts of the project explained?
    • How realistic is the project budget?
    • Is the proposed work technically feasible?

    Download the Technical Assessment of your Proposal: Review Criteria at a Glance document for more information about what our technical reviewers look for.

  • What do our technical reviewers look for?

    • Issue— the proposal clearly explains how this work will contribute to positive conservation outcomes for fish, wildlife and their habitats.
    • Technical merit—the proposed methods are appropriate and feasible, and will effectively address the issue identified
    • Deliverables and evaluation—the proposal identifies practical, specific, measurable indicators of success* for both the implementation and the outcomes themselves
    • Cost/benefit—the project budget is reasonable to achieve the proposed benefits for fish, wildlife, and habitats

    *Measures of Success should be specific quantitative targets that can be used to track desired change and project success. They can be short, medium or long term. Although it is common to report on outputs (e.g. number of collars deployed, square meters of habitat restored), assessing conservation success also depends on evaluating outcomes (e.g. reduction in mortality of sheep, habitat restoration to support elk population).

    Download the Technical Assessment of your Proposal: Review Criteria at a Glance document for more information about what our technical reviewers look for.

  • What does our Board look for?

    • Alignment with HCTF priorities and strategic plan
    • Eligibility of activities and expenses
    • Cost-effectiveness—do the proposed benefits justify the investment of HCTF funds compared to other projects?
    • Conservation need—did the proposal build a compelling case that the project will lead to positive conservation outcomes for fisheries, wildlife, and habitat in BC?
    • Are there management applications from this work?
    • Endurance of conservation benefits – will the benefits to fish/ wildlife/ habitat persist over biologically relevant timeframes?

HCTF is pleased to announce the launch of our new online reporting system. All Project Leaders with approved 2021-22 grants will be submitting their grant reports in Survey Apply, the same system that was used for proposal submission. Reporting requirements remain relatively consistent from recent years with a new simplified and easy-to-use structure. This cloud-based system will provide significant improvements by streamlining workflow and adding automated services to increase convenience. We are very excited to integrate this new system to add more clarity and functionality to our reporting processes.

The next deadline for submitting grant reports is April 15th, 2022.

Frequently Asked Questions (FAQ)

We encourage all Project Leaders to read the Reporting FAQs before beginning their reports.

Reporting FAQs

Survey Apply System

Complete Grant Report Online

Reporting Requirements

  • Why do we have reports?

    As a trust of public funds, HCTF has a number of requirements to ensure accountability and due diligence of trust funds. We have a responsibility to ensure that funds are invested in activities and projects that contribute to conservation of fish, wildlife, and habitat in BC. As a public foundation, HCTF is required to prepare annual financial statements which undergo a thorough audit process. Grant reports help ensure funds were utilized in accordance with the purposes of the trust, which is a requirement for HCTF’s audit.

    Specifically, grant reports allow HCTF to evaluate:

    • compliance with the proposal (that the funds were used for the activities and goals for which they were intended) and
    • conservation outcomes (or reasonable progress towards them).

  • Report Submission

    Consistent with HCTF’s operating cycle and with the end date of most conditional grant agreements, projects must be completed by March 31st. Subsequent grant reports are due April 15th.

    HCTF has recently launched a new online reporting system. All Project Leaders with approved 2021-22 grants are required to submit their grant reports in Survey Apply, the same system that was used for proposal submission Reports in older formats or reports that come in by email submission will not be accepted.

    Project Leaders with active projects from 2020-21 and prior (before Survey Apply was implemented) will submit using the previous report forms and processes. These Project Leaders (and those with approved contract extensions) will have received an email from HCTF with reporting instructions and forms. If you did not receive this email, or if you have any questions, please contact

Reporting Templates

Current grant reports for 2021-22 onward: Please note you now need to complete and submit the grant report form online (link to online system) and will need to upload the new separate excel budget spreadsheet with this online submission.

Outstanding grant reports from before 2020-21: If you had a contract extension or still need to submit an outstanding report, please contact us at for a copy of the 2020-21 grant report template.

Project Evaluation

HCTF uses a variety of methods to assess approved and/or completed projects to ensure that Foundation grants are providing the greatest conservation return on investment. Each year, HCTF staff and/or Board select projects and meet with the project leaders to review project performance. This evaluation includes assessing on-the-ground accomplishments as well as reviewing financial records. For further information, contact the Manager of Biology.


  • Project Change Requests

    • If your approved project requires modifications from your original proposal in terms of objectives, activities/methodology, or budget allocation, you must submit a written request to HCTF using the Project Change Request Form. Depending on the nature of your request, it will be reviewed by either HCTF staff or an appropriate technical review committee. Project change requests must be submitted by February 15th and should be sent to
    • If you wish to reallocate your budget, please also submit a revised budget table (Excel file) which shows the updated amounts if your reallocation is approved (i.e. add a new column with new $ amounts). For example, if you initially had $15K in Wages and you want to reallocate $5k towards Site Supplies, the budget line item for Wages should now be $10K and the Site supplies would be $5K.
    • If you wish to request a budget increase, please contact for additional instructions. Requests for budget increases will be accepted from May 1- November 1 only.

  • Contract Extensions

    Contract Extension Request – Form

    Contract extensions are intended for projects where activities in the proposal could not be completed within the original timeframe. If you also have changes to your project objectives, budget or activities please submit a Project Change request form (see above).

    If you are unable to complete your project within the fiscal year of your Conditional Grant Agreement (April 1st through March 31st, unless otherwise specified), you will need to request a Contract Extension to extend your Agreement into the next fiscal. The annual deadline for contract extension requests is February 15th. An email from the Finance Officer will be sent in early January with the Contract Extension Request Form and instructions to email the completed request to

    Please note that even though activities and expenditures will occur in the following fiscal year, they will still be invoiced and reported on under the original Agreement. The Grant Report (see Reporting Tab) will be due when that year’s activities are complete.

    In some cases, a project may have a Contract Extension concurrently with another funded year of the project. HCTF requires that expenditures and project outcomes for each grant must always be tracked, invoiced and reported on separately. That also means that any unspent funds from one grant cannot be “rolled into” the project budget for a subsequent year.

    For example, a multi-year project may receive a contract extension to complete Year 1 activities concurrent to activities already approved for Year 2. Each of these proposals is considered a separate contract. Therefore, you must report for each of them separately by completing a Grant Report for each of these project years, reporting against their respective proposals. That is, you would submit a Grant Report for Year 1, reporting against the Year 1 proposal; and another Grant Report for Year 2, reporting against the Year 2 proposal, even though the Year 1 activities took two years and happened at the same time as the Year 2 activities.

  • HCTF Acknowledgement

    The support provided by HCTF must be acknowledged in any publicity issued, printed or distributed, including signs, displays, reports, announcements, articles, press releases, or media interviews. Full information on HCTF communications guidelines and copies of the HCTF logo are available here.

Enhancement and Restoration Project Profiles