Each year, HCTF provides approximately $6 Million dollars in Enhancement and Restoration (E&R) Grants. These grants are provided to projects that:

  • Focus on native freshwater fish, wildlife and their habitats;
  • Have the potential to achieve a significant conservation outcome;
  • Align with our purposes as laid out in the Wildlife Act.

One of HCTF priorities is to support habitat enhancement and restoration, therefore proposals that involve on-the-ground habitat enhancement and/or restoration activities are strongly encouraged.

How Much Money Can I Apply For?

There is no upper limit on funding requests but there is a 5-year limit to project funding*. E&R Grant budgets typically range from $10,000 to over $100,000 annually.

Note that projects requesting funds in excess of $100,000 per year will be reviewed with higher scrutiny to ensure the potential conservation benefits justify this level of funding. When reviewing proposals, our Board considers the multi-year implications of investment.

* After 5 years of continued HCTF funding, a proponent can access another cycle of funding by reapplying with the Continuing – New 5-Year Cycle application form.

Eligibility & Restricted Funding Opportunities

  • Applicant Eligibility

    HCTF E&R grants are available to anyone who has who has a good idea that benefits fish, wildlife and habitat in British Columbia. Proponents can include:

    • Provincial government agencies
    • First Nations
    • Local governments
    • Community and conservation groups
    • Universities and colleges, and
    • Individuals (consultants who apply should provide credentials to indicate their abilities to complete the proposal)
      HCTF strongly encourages cost-shared proposals, and project leaders should explore the possibility of partnerships with other organizations or agencies (local, provincial or federal).

  • Ineligible Project Activities

    The following activities and types of projects are not eligible for Enhancement and Restoration Grant funding:

    • Non-applied research, such as research not related to the increased understanding of population baselines and conservation status of species, and/or research that does not identify key opportunities for restoration, enhancement, maintenance, or acquisition
    • Training costs for project personnel
    • Law enforcement activities
    • Fish rearing, farming, stocking, or hatchery projects
    • Wildlife Rescue Centres
    • Captive breeding and rearing with the exception of activities that are a critical step toward population recovery
    • Feeding of wildlife species with the exception of activities that are part of population recovery projects
    • Control of wildlife species (note that we will consider control of invasive, non-native wildlife species)
    • Salaries for regular Provincial government employees (wages for Auxiliary employees dedicated to the proposed project are eligible)
    • Salmon-only projects that do not also bring benefit to freshwater and terrestrial species or habitats
    • Marine projects outside of intertidal and estuary zones
    • Mapping-only projects that are not integral to the development of a larger, eligible HCTF project
    • Development or production of curriculum guidebooks or publication materials for fishing and hunting, tour activities
    • Information projects on regulations or stocking
    • Conferences
    • Production or sponsorship of commercial programs
    • Stand-alone interpretative services that are not integral to the development of a larger, eligible HCTF project
    • Creation or management of stand-alone electronic databases, websites or file systems

    Please note that all Enhancement & Restoration Grant proposals have the same eligibility restrictions, deadlines, application requirements, and review criteria, unless specified otherwise.

  • Capital Asset Requests

    In order to maximize the on-the-ground impact of every conservation dollar, HCTF will consider requests for capital assets where they are necessary to complete the project and where the cost per asset does not exceed $3,500. This threshold may be lifted in certain circumstances, such as for immobile assets (e.g. cattleguards, aerators, etc.).

    Please contact HCTF to discuss if you wish to request an asset over $3,500. Note that any asset purchased must only be used for conservation purposes.

  • Restricted Funding

    The Habitat Conservation Trust Foundation receives revenue from a variety of sources. Some of these revenues have restrictions on the types of projects they can support.

    Northern Goshawk and Marbled Murrelet Funding:

    The Habitat Conservation Trust Foundation has received $500,000 from Province of British Columbia to support conservation projects focused on Northern Goshawk and/or Marbled Murrelet. To be eligible for this special funding, project proposals must align with the provincial Implementation Plans. Individuals or organizations interested in this funding should apply through the regular HCTF Enhancement & Restoration intake.

    Caribou Habitat Restoration Fund:

    The Caribou Habitat Restoration Fund (CHRF) is managed by the Habitat Conservation Trust Foundation for the purpose of restoring high-value habitat for caribou in BC using functional and ecological restoration methods. The CHRF is made possible by a contribution from the Province of British Columbia to the Habitat Conservation Trust Foundation. There is a separate process to apply for funding for caribou habitat restoration projects: please see

  • Dedicated Accounts

    HCTF manages 2 funds whose revenues are dedicated for E&R grants related to specific species: White Sturgeon, and Wild Sheep (Bighorn and Thinhorn). Proposals for projects focused on these species must meet all HCTF eligibility criteria and follow the same application and review processes.

  • Court Awards

    HCTF may receive money from court awards arising from fish/wildlife/habitat infractions. On occasion, the funding from these awards is restricted to specific locations, species and/or habitats. In these cases, HCTF first looks for a match in our list of currently approved projects. If there is no suitable match, we advertise the awards here prior to the fall intake each year. Please check back in late summer 2020 for the list of available awards.

    How to Apply for Court Award Funding:

    If you think you may have a project that fits the requirements of one the listed restricted contributions or court awards, please:

    • Submit an enhancement proposal that meets HCTF’s eligibility criteria through the regular process by the November deadline. Please note the HCTF Court reference # in the project title, and
    • Send a brief email to identifying your project name, proponent name and the restricted court award for which you are applying (use the HCTF Court Reference #).

    Please note that applications for restricted funding are subject to HCTF technical review process along with all other enhancement proposals.

    In some cases – and at the HCTF Board’s discretion – projects may be granted funding from other revenues, if there is not enough restricted funding available to support recommended projects. For clarity, the budget request in your proposal does not need to match the specific restricted funding amount available; if your project requires a smaller or larger amount, please develop your budget table according to the project needs.

    If you have any questions or want to discuss an idea for a project, please contact Biological and Evaluation Services.

Application Cycle

HCTF operates on a standard fiscal year, running from 1 April – 31 March. For example, a proposal submitted on November 1, 2018 would request funding to support project activities to take place between 1 April, 2019 and 31 March, 2020. Proposals are approved on an annual basis—a multi-year project must apply EACH YEAR for funding for the next year’s activities.

  • HCTF Online Application Submission

    Submission of HCTF Enhancement and Restoration Grant Applications is through the HCTF Online application portal. The application deadline this year is 4:30 PM PST on Friday November 6, 2020. HCTF Online typically opens in early to mid-September, but Application worksheets are available earlier for use drafting your proposal.

  • Annual Timeline for HCTF Projects

    HCTF operates on a standard fiscal year, running from 1 April – 31 March. For example, a proposal submitted on November 1, 2018 would request funding to support project activities to take place between 1 April, 2019 and 31 March, 2020. Proposals are approved on an annual basis—a multi-year project must apply EACH YEAR for funding for the next year’s activities.

    November 1

    HCTF Online Application Submission

    Submission of HCTF Enhancement and Restoration Grant Applications is through the HCTF Online application portal. The application deadline this year is 4:30 PM PST on Friday, November 6, 2020. HCTF Online typically opens in early to mid-September, but Application worksheets are available earlier for use drafting your proposal.

    November & December

    Review Stage 1: Primary Reviewer Submission

    Applications for NEW projects are first sent to a Primary Reviewer, typically a subject expert, who assesses the project on areas such as its proposed objectives, methodology, and cost/benefits.

    January & February

    Review Stage 2: Technical Review Committee Evaluation

    All Applications (i.e., seed, new, and continuing proposals) are then evaluated on technical merits by a committee of experts, composed of both government and non-government biologists. Our technical committees are divided broadly into Fisheries, Wildlife, Stewardship, Wild Sheep, and White Sturgeon subject areas. The technical reviewers meet to discuss, score, rank, and make a funding recommendation for each proposal based on their technical evaluation and the Primary Review.

    Early to Mid-March

    Review Stage 3: Board

    The HCTF Board of Directors meets in early March to make final funding decisions. The comments and recommendations from the previous stages are taken into account by the Board. Funding decisions are final. For those proposals that are not approved, applicants will receive communication from HCTF explaining the reasons for the decision. Often this feedback can be used to improve the proposal for potential re-submission in future years.

    End of March

    Approved Projects

    A Preliminary Approved Projects List is posted on the HCTF website in mid-March. Official notifications are emailed to individual proponents before the end of the month.


    Conditional Grant Agreement

    Once you have been notified that your proposal has been approved for funding, HCTF will mail you a Conditional Grant Agreement which must be signed and returned to HCTF in order to receive your first installment cheque.

    April 1 – March 31

    Project Activities are Completed

    Proposed project activities can begin on 1 April of the year in which they are approved. If a proposal is approved subject to a funding condition, that funding condition must be met prior to commencing any work.

    Note that HCTF funds multi-year projects one year at a time. To apply for multi-year funding, you must submit a continuing application each year of the project using the appropriate form.

    April 15 the following year

    Reporting Obligations

    Each fiscal year’s project activities must be complete by March 31. Grant Reports are due annually on April 15th.

Conditional Grant Agreement

  • What is a Conditional Grant Agreement?

    The Habitat Conservation Trust Foundation uses conditional grant agreements to transfer monies to a proponent for an approved HCTF project. Unlike unconditional grants (which can be used for any purpose the recipient sees fit), a conditional grant is for a specific purpose and may not be used for any other project.

    The conditional grant agreement is like a contract in that it is signed by both parties and contains specific conditions for spending the approved budget. The underlying basis for the agreement is the proposal submitted by the proponent and approved by HCTF, although HCTF may include additional conditions to the proposal before approving it.

    While each conditional grant agreement pertains to the individual project, there are some terms and conditions common to all HCTF conditional grant agreements. Some of these include:

    • The term of the agreement – April 1st to March 31st unless otherwise specified in the agreement.
    • Reporting requirements are linked to payment process.
    • All project communications materials must recognize funding support from HCTF.
    • Projects must acquire and maintain appropriate insurance and provide HCTF with insurance certification where required.
    • Project leaders are required to obtain written pre-approval from HCTF for any equipment or asset purchases required for the project that cost $1,000 or greater that were not stated in the approved proposal.

    You can view an HCTF Conditional Grant Agreement – please note that this is a general template and specific terms may vary depending on the project.

  • Conditional Grant Agreements

    Please note that your project final approval is subject to you (or you organization) entering into a Conditional Grant Agreement with HCTF. In the weeks following the receipt of your preliminary approval letter, you will be mailed two copies of a conditional grant agreement and an accompanying checklist. Please read your grant agreement carefully, and complete all requirements on the checklist before returning to HCTF. Questions? Please contact our Financial Officer.

  • Insurance

    All non-government project leaders will need to provide HCTF with a Certificate of Insurance for General Liability (CGL) indicating that HCTF has been added as an additional insured (see section 9 of the sample Conditional Grant Agreement above for details). Your insurer can assist in completing this certificate. It is your responsibility to ensure that your organization is carrying the correct insurance to deliver the project and to budget for your insurance costs accordingly in your proposal.

    Important Note: For projects that require more than one year to complete (i.e. multi-year projects), a new conditional grant agreement is required for each year of the project and it is tied to the approved proposal for that year.

The next opportunity to apply for an Enhancement and Restoration Grant will be fall of 2020. HCTF will also be launching a new application system at this time. The overall content will remain relatively consistent from recent years with a new simplified and easy-to-use application structure. Our new cloud-based system will provide significant improvements by streamlining workflow and adding automated services to increase convenience for applicants. We are very excited to integrate this new system to save everyone time and add more clarity and functionality to our application processes. The guidelines and sample documents provided below are from the last cycle and will not be an exact reflection of the application form within our new online system. However, these resources are still very useful reference documents that outline what information will be required when filling out your application. We will post updated worksheets on this page once they are ready.

E&R Guidelines and Application Forms

  • E&R Proposal Writing Guidelines

    Even if you’ve completed an E&R application before, there are usually changes to the current year guidelines and forms that you should be aware of. Download the current 2020-21 Proposal Writing Guidelines for more information on writing E&R grant applications.

    HCTF Proposal Writing Guidelines

    Refer to the Review & Evaluation tab to learn how your application will be assessed, and keep this in mind as you plan your proposal.

  • E&R Application Forms

    There are three different proposal forms under the Enhancement and Restoration Granting stream with HCTF:

    1. Seed Projects,
    2. New Projects and
    3. Continuing Projects.

    For proponents wanting to begin drafting their proposals prior to the HCTF Online portal opening, MS Word Applications worksheets are available for each proposal form below. The information you draft here can then be copy and pasted into HCTF online later.

    Budget Template

    For all proposal applications except for seed: you can also start working on your budget table by downloading the following spreadsheet (this is the same spreadsheet that will be available to upload within the online application portal):

    HCTF Grant Budget Table 2020-21


    Important Note: Your budget should contain enough detail for reviewers to determine if it is cost effective. Be sure to explain any differences from previous years—if your budget or activities are different from those you predicted, or if you want to alter the length of your project, provide a rationale for these changes.

    Check carefully that you have:

    • placed proposed expenditures in the correct sections;
    • included your full project budget, not just the portions that you are asking HCTF to fund;
    • included only the detailed costs for the coming year;
    • filled in the Multi-Year Budget table and Capital Items table, if relevant;
    • explained any administration fees; and,
    • captured any anticipated partner contributions.

    Seed Projects

    Seed grants are for proponents who have an idea for a new enhancement and restoration project but need to do some planning and preliminary work to develop their idea before submitting a full new proposal. Proponents may apply for seed funding of up to $5,000 to help fill information gaps, explore project feasibility, identify project partners, and prepare technical information. Note that this funding is not for a small, stand-alone project; the seed grant activities are meant to culminate in development of a full HCTF proposal (submitted within two years).

    Seed Application Worksheet

    New Projects


    A project is considered NEW if:

    • It has not been funded by HCTF before;
    • It is related to a previously funded HCTF project, but the objectives and/or activities have changed substantially from those originally approved;
    • It was not approved for funding in a previous year, but has been revised to address the Technical Review Committee’s and/or the Board’s concerns.

    Note that HCTF funds multi-year projects one year at a time – you must submit a continuing application each year of the project. If you are beginning a new project and are unsure of the number of years you will be requesting funding for, use the “New Project – Year 1 of a Multi-Year Project” form and provide an estimate of future funding requests. Do not submit a new, single-year proposal each year.

    New Project – Single year

    If you have a new project that has not been funded by HCTF before and you are applying for only one year of funding, select this proposal type within HCTF Online.

    New project – Single year Worksheet


    New Project – Year 1 of a Multi-year project

    If you have a new project that has not been funded by HCTF before and you are applying for more than one year of funding, select this proposal type within HCTF Online.

    New project – Year 1 of Multi-year Worksheet


    Note that HCTF funds multi-year projects one year at a time – you must submit a continuing application each year of the project (use the Continuing Form). If you are beginning a new project and are unsure of the number of years you will be requesting funding for, use this form and provide an estimate of future funding requests in the Multi-Year Budget table. For continuing proposals, do not submit a new, single-year proposal each year.

    Continuing Projects (Year 2 or later)


    A project is considered to be Continuing if:

    • It is a multi-year project; and
    • It is in its second or subsequent year;
    • It develops or extends a previously funded project; the objectives are essentially the same as originally approved, though some aspect (e.g., location, site, species, timing) may be altered.
    Continuing Multi-year

    Continuing projects need to provide information on progress-to-date for previous years’ work, as well as how the current year’s work will contribute to the overall project objectives.

    Continuing Multi-year Worksheet


    Continuing – New 5-Year Cycle

    Please note that projects with a lifespan longer than 5 years must be identified and approved by HCTF at the initiation of the new project. HCTF requires that these projects be sectioned into 5-year cycles.

    Once a longer-term continuing project has completed 5 years, HCTF will re-evaluate the project’s goals and objectives in light of HCTF’s other funding priorities. This proposal phase should clearly explain what has been accomplished over the past 5 years, and provide a detailed for the work plan for the next 5-year cycle.

    • The first 5-year cycle should be submitted using the “New Project – Multi-Year” form.
    • Subsequent 5-year cycles (i.e., when beginning a new 5-year cycle) use the “Multi-year-Year 1 of New 5-Year” form.
    • Year 2, 3, 4 and 5 use a Continuing Project form.
    Continuing New 5-year cycle

  • Example Enhancement and Restoration Proposals

    Following are links to two sample HCTF enhancement and restoration proposals. These proposals provide a good example of the level of detail required by our technical review committees and Board. Please note: as these sample proposals were submitted as part of previous intakes, some of the questions may differ from the current application form.

    Example #1: New Project – Year 1 of a Multi-year project

    Example #2: Continuing Multi-year project


How to Apply – HCTF Online

Submission of HCTF Enhancement and Restoration Grant Applications is through the HCTF Online application portal. The application deadline is 4:30 PM PST on Friday, November 6, 2020 this year. To access the application site you must apply for an HCTF Online Account before logging in (see below for details).

Note that the online application portal typically opens in early to mid-September. For those applicants who wish to begin drafting their proposals ahead of the opening date, updated Application Worksheets in MS Word and the Excel Budget Spreadsheet are available above. Once the online application portal opens, the proposal can easily be copied and pasted from the worksheets into the online application.

Prior to logging in, please refer to the HCTF Online User Guide for tips on navigating the online portal and for instructions on how to print a copy of your submission.

Logging in to the HCTF Online Application Portal

The HCTF Online portal is now closed. Thank you to everyone who submitted a proposal by the 4:30 pm deadline on November 1st, 2019. The online application system will open again in September 2020.

E&R Application Checklist

To ensure you submit a good proposal, make sure to:

  • Explain how your project matches HCTF goals
  • Include details: What, Where, How, When, Why
  • Make a clear link between how your project outcomes will lead to improved management of fish and/or wildlife, or habitat
  • Include enough detail in the proposal form, do not rely on attachments
  • Complete all sections in the form
  • Proofread your proposal for clarity, typos and good grammar

If you have questions about your project’s eligibility, your proposal, what our reviewers are looking for, or any other details of application and grant management, contact us to ask!

How are Grant Applications Reviewed?

Each proposal goes through a multi-level, objective, technical review process prior to final Board decisions. These three main stages of review, as outlined on the E&R Grant Cycle webpage include an assessment by a primary reviewer, and a review by a technical committee, prior to being sent to the Board for final funding decisions.

  • What do our primary reviewers look for?

    • Does the proposal define the management or conservation issue well?
    • Is the need for this project clearly supported?
    • Are the project objectives clearly explained and linked to the issue statement?
    • Are the objectives realistic and attainable?
    • How well are the activities and methods explained?
    • Is the timeline realistic?
    • Does the proposal provide a plan or strategy to evaluate success?
    • How well are the measures of success explained?
    • How well does the proposal describe larger ecosystem benefits and implications to fish and wildlife populations?
    • Are the potential positive and negative impacts of the project explained?
    • How realistic is the project budget?
    • Is the proposed work technically feasible?


    Download the Technical Assessment of your Proposal: Review Criteria at a Glance document for more information about what our technical reviewers look for.

  • What do our technical reviewers look for?

    • Issue— the proposal clearly explains how this work will contribute to positive conservation outcomes for fish, wildlife and their habitats.
    • Technical merit—the proposed methods are appropriate and feasible, and will effectively address the issue identified
    • Deliverables and evaluation—the proposal identifies practical, specific, measurable indicators of success* for both the implementation and the outcomes themselves
    • Cost/benefit—the project budget is reasonable to achieve the proposed benefits for fish, wildlife, and habitats

    *Measures of Success should be specific quantitative targets that can be used to track desired change and project success. They can be short, medium or long term. Although it is common to report on outputs (e.g. number of collars deployed, square meters of habitat restored), assessing conservation success also depends on evaluating outcomes (e.g. reduction in mortality of sheep, habitat restoration to support elk population).


    Download the Technical Assessment of your Proposal: Review Criteria at a Glance document for more information about what our technical reviewers look for.

  • What does our Board look for?

    • Alignment with HCTF priorities and strategic plan
    • Eligibility of activities and expenses
    • Cost-effectiveness—do the proposed benefits justify the investment of HCTF funds compared to other projects?
    • Conservation need—did the proposal build a compelling case that the project will lead to positive conservation outcomes for fisheries, wildlife, and habitat in BC?
    • Are there management applications from this work?
    • Endurance of conservation benefits – will the benefits to fish/ wildlife/ habitat persist over biologically relevant timeframes?

In recognition of the recent pressures placed on current HCTF grant recipients in the ongoing efforts to reduce the spread of COVID-19 we have automatically extended this year’s deadline for submitting grant reports to June 30th, 2020. You do not need to apply for this extension. Please note: if you’re able to submit your report prior to the April 15th deadline, we highly encourage you to do so! This will allow us to get you your final payment sooner, by cheque or electronic fund transfer.

Attention Project Leaders! Enhancement & Restoration Grant Report templates have been updated for 2019. There are now three grant report templates: Seed Grants, Annual Grants, and Final Year Reports for Multi Year Grants. Please ensure you use the correct and up-to-date form for your project (*** i.e. the versions dated October 2018 in the footer).

Reporting Requirements

  • Why do we have reports?

    HCTF has a responsibility to our contributors to ensure that funds are invested in activities and projects that contribute to conservation of fish, wildlife, and habitat in BC. Grant reports allow HCTF to evaluate:

    • compliance with the proposal (that the funds were used for the activities and goals for which they were intended) and
    • conservation outcomes (or reasonable progress towards them).

  • Report Submission

    Consistent with HCTF’s operating cycle and with the end date of most conditional grant agreements, projects must be completed by March 31st.

    • All grant reports are due April 15th.
    • Email your report to
    • The report should include:
      • High quality photos (with photo credit if necessary)
      • Also attach your final invoice

    Important Note: If your project has produced an annual technical report or journal article, you may attach that document. However, you must still complete Section 6 of the Grant report to provide a synopsis of your project’s results for the grant year, and discuss the other relevant components of this section (i.e. challenges, future activities, contribution of this year to overall project objectives, etc.).

Reporting Templates

  • Seed Grant Form

    New this year, is a report form specifically designed for Seed Grants (please see report template and instructions below).
    A seed report should describe:

    • the activities undertaken with the seed funding
    • whether or not the project has led to, or will result in, a full E&R proposal next year, and if not, why (e.g., project is not feasible based on the work done for the seed project, etc.).
    • which of the proposed activities were conducted and their results;.
    Seed Grant Report Form Template Seed Grant Report Instructions

  • Annual Grant Form

    Choose this form for single year projects, or for each year of a multi-year project except the final one.
    HCTF requires project leaders to submit an annual grant report describing activities and expenditures undertaken with HCTF funding under that year’s Conditional Grant Agreement (please see report template and instructions below). Reports are reviewed by staff to ensure the objectives and activities in the approved project proposal are met.

    Important Note: The final invoice for each year of the Grant Agreement will only be paid when a Grant Report has been received and approved by HCTF.

    Please ensure you:

    • Clearly tie the activities in your Grant Report to the activities planned in your approved proposal
    • Report if some objectives or activities could not be completed as proposed and explain why
    • Make sure the expenditures you provide in your Grant Report match the expenditures invoiced to HCTF for the year of the Grant Agreement
    Annual Grant Report Form Template Annual Grant Report Instructions

    Example of reporting obligations for a 3 year project with HCTF:

    Year 1 – submit an annual Grant Report by April 15th to receive the 20% holdback on the Year 1 budget.
    Year 2 – submit an annual Grant Report by April 15th to receive the 20% holdback on the Year 2 budget.
    Year 3 – submit a Final Year Grant Report by April 15th (Sections 1 -10 cover the Year 3 activities and expenditures and Section 11 summarizes Years 1 through 3 inclusive) to receive the 20% holdback on the Year 3 budget.

  • Final Year Grant Form for Multi-Year Grants

    For projects spanning more than one year, the multi-year final report is a summary or roll-up of all the completed activities and results across the years of the project. The first half of the form is intended for reporting on the final year, and the second half of the form allows for a multi-year project summary. The Final Year Grant form template and instructions are provided below.

    Final Year Grant Report Template Final Year Grant Report Instructions

Other Attachments

  • Technical Reports

    Some HCTF projects produce a comprehensive technical report detailing the methods and analyzing the results. Technical reports may require more time to complete and are therefore not tied to the final payment if the Grant Report is complete. HCTF requires an electronic copy of the technical report once it is completed. Ideally, we would like to receive it as an attachment to the Final Year Grant Report.

  • Peer-Reviewed Journal Articles

    Some projects may produce information that will be published in a peer-review journal. These articles do not constitute a final report, but are of interest to HCTF. We recognize that published journal articles take time for publication. Please send us a PDF copy of the published article or a link to the article, once it is available.


Project Evaluation

HCTF uses a variety of methods to assess approved and/or completed projects to ensure that Foundation grants are providing the greatest conservation return on investment. Each year, HCTF staff and/or Board select projects and meet with the project leaders to review project performance. This evaluation includes assessing on-the-ground accomplishments as well as reviewing financial records. For further information, contact the Manager of Biology.


  • Project Change Requests

    If circumstances have changed and your approved project requires modifications from your original proposal in terms of objectives, activities/methodology, or budget allocation, you must submit a written request to HCTF using the Project Change Request Form.
    Project change requests can be submitted at any time and should be sent to Depending on the nature of your request, it will be reviewed by either HCTF staff or an appropriate technical review committee.

  • Contract Extensions

    We’ve extended the deadline for applying for a current-year contract extension to April 30, 2020. Contract Extension Request form can be downloaded using the link below:

    Contract Extension Request – Form

    Contract extensions are intended for projects where activities in the proposal could not be completed within the original timeframe. If you also have changes to your project objectives, budget or activities please submit a Project Change request form (see above).

    If you are unable to complete your project within the fiscal year of your Conditional Grant Agreement (April 1st through March 31st, unless otherwise specified), you will need to request a Contract Extension to extend your Agreement into the next fiscal. The annual deadline for contract extension requests is February 15th. An email from the Finance Officer will be sent in early January with the Contract Extension Request Form and instructions to email the completed request to

    Please note that even though activities and expenditures will occur in the following fiscal year, they will still be invoiced and reported on under the original Agreement. The Grant Report (see Reporting Tab) will be due when that year’s activities are complete.

    In some cases, a project may have a Contract Extension concurrently with another funded year of the project. HCTF requires that expenditures and project outcomes for each grant must always be tracked, invoiced and reported on separately. That also means that any unspent funds from one grant cannot be “rolled into” the project budget for a subsequent year.

    For example, a multi-year project may receive a contract extension to complete Year 1 activities concurrent to activities already approved for Year 2. Each of these proposals is considered a separate contract. Therefore, you must report for each of them separately by completing a Grant Report for each of these project years, reporting against their respective proposals. That is, you would submit a Grant Report for Year 1, reporting against the Year 1 proposal; and another Grant Report for Year 2, reporting against the Year 2 proposal, even though the Year 1 activities took two years and happened at the same time as the Year 2 activities.

  • HCTF Acknowledgement

    The support provided by HCTF must be acknowledged in any publicity issued, printed or distributed, including signs, displays, reports, announcements, articles, press releases, or media interviews. Full information on HCTF communications guidelines and copies of the HCTF logo are available here.

Enhancement and Restoration Project Profiles